If video conferencing is here to stay

If video conferencing is here to stay – here’s an easier way to transcribe Zoom, Teams and Skype meetings

The COVID-19 pandemic has changed the way we work forever. Due to numerous UK-wide lockdowns over the last year, businesses which were previously wary of remote working have been given no choice but to give it a try.

And it seems to be working well for many firms. According to a recent survey by the Institute of Directors (IoD), a huge 74% of UK companies plan to continue the increase in home working and over 50% plan to reduce their use of physical workspaces in the long term.

Along with this remote working increase during the coronavirus crisis, there has been a corresponding rise in the use of video conferencing technology. Usage of Zoom and Microsoft Teams rocketed by 677% and 894% respectively between February and June 2020.

More meetings mean more minutes to transcribe

Minute-taking can be hugely challenging at the best of times, but it can be even more so during virtual meetings. Common issues include a poor broadband signal or sound problems, plus interruptions, background noise and many people talking at once.

Now that we’re all having many more virtual meetings, there’s a rising burden on minute-takers. This can potentially lead to misunderstandings, inaccurate notes and wasted time.

Luckily though, there’s a clever way to use the technology to your advantage.

Transcribing virtual meetings using WeType

In a normal face-to-face meeting, you have two choices. The first is ask a person to take the minutes, while the second is to use a voice recording device to record the meeting.

The latter could be a real time-saver, although the recording will still need to be transcribed. However, there’s always the worry that something has gone wrong with the recording. This could leave you with no record of a crucial discussion.

With virtual meetings though, it’s unbelievably easy to record everything that’s been said. You simply press the ‘record’ button on-screen. This will activate the in-build recording function of services like Zoom, Microsoft Teams and Skype.

You’ve now got yourself a digital recording. All it takes to get this transcribed and typed up ready for use is a few extra clicks, to send it digitally to a specialist service like WeType.

Do this, and there’s no need to pay extra staff costs for a minute-taker and typist. What’s more, your typed transcription could be sent back to you in as little as 24 – 48 hours. See how it works here.

WeType only employs specialist UK typists, and is a fully GDPR compliant service with ISO27001 status. This means your essential data is completely safe and secure.

Planning to work remotely long-term?

If your organisation is finding remote working surprisingly efficient, you may want to continue long after COVID-19 restrictions are lifted. This means kitting your business out with a whole new set of tools and services to complement video conferencing and other remote technologies.

To ensure productivity and efficiency remains high, services like WeType will be essential. Get set up now, and you’ll be ready for anything.

Find out more by calling the WeType team on 01553 970024, emailing [email protected] or contacting us online.